Scottish Endurance Riding Club
Data Protection Policy
Our data protection policy sets out our commitment to protecting personal data and how we implement that commitment with regards to the collection and use of personal data.
We are committed to:
Data Protection Principles
The Data Protection Act states that those who record and process personal information must be open about how the information is used and must follow the eight principles of ‘good information handling’.
These principles are:
By law, data controllers, including Scottish Endurance Riding Club, must keep to these principles.
If you believe in any way that Scottish Endurance Riding Club is not processing your personal data in accordance with these principles, please contact Scottish Endurance Riding Club’s General Secretary.
How does Scottish Endurance Riding Club collect data?
There are several means by which Scottish Endurance Riding Club collects personally identifiable data, for example:
All personally identifiable information provided to Scottish Endurance Riding Club is processed in accordance with the principles of the General Data Protection Regulation [GDPR] May 2018.
All data is held in the United Kingdom.
Is information passed to third parties?
It is Scottish Endurance Riding Club policy to only disclose information to third parties if explicitly required to do so by United Kingdom Law.
Scottish Endurance Riding Club will obtain your consent before passing on any information to any third parties.
Scottish Endurance Riding Club does not collect or compile personally identifying information for dissemination or sale to external parties for marketing purposes or host mailings on behalf of third parties.
Your Rights as a data subject
At any point whilst Scottish Endurance Riding Club are in possession of, or processing your personal date, all data subjects have the following rights:
Right of access – you have the right to request a copy of the information that we hold about you.
Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.
Right of portability – you have the right to have the data we hold about you transferred to another organisation.
Right to object – you have the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling – you also have the right not to be subject to the legal effects of automated processing or profiling.
In the event that Scottish Endurance Riding Club refuses your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge. At your request Scottish Endurance Riding Club can confirm what information it holds about you and how it is processed.
You can request the following information
Access to personal information?
Scottish Endurance Riding Club tries to be as open as it can be in terms of giving people access to their personal information. You can find out if we hold any personal information about you by making a ‘subject access request’ under the Data Protection Act 1998. Make your request, in writing, to the Club General Secretary.
Your request should include details and provide documented evidence of who you are [e.g. driving licence, passport, birth certificate]. You should also provide as much detail as possible regarding the information you wish to access [e.g. where and by whom information is believed to be held, specific details of information required etc.].
You are not required to state WHY you wish to access the information but you should include any details which will help us locate and retrieve the information.
Scottish Endurance Riding Club adopts a general policy of openness in terms of allowing individuals access to their personal information and wherever possible we aim to waive the £10 administration fee (permitted under the Data Protection Act 1998).
If we do hold information about you we will:
All efforts will be made to provide you with a response within 40 calendar days. In any event, you will receive all the information that has been located and can be released within 40 days and an explanation for any information that cannot be provided at that time.
In the event that you wish to make a complaint about how your personal data is being processed by Scottish Endurance Riding Club you have the right to complain to us. If you do not get a response within 30 days, you can complain to the ICO.
Complaints should be addressed to the Chairman of Scottish Endurance Riding Club. Details can be found on the website – www.scottishendurance.com
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